Finding the right audio-visual (AV) company can be tough. There are many companies out there, so it’s easy to get overwhelmed. Instead of giving up and settling for whatever company happens to be available, read on to find out how to choose the right one.
Start by Determining Needs
Every company has a different set of needs when it comes to AV tech. To look at one extreme example, Cruise now runs its robotaxis 24 hours a day in SF Here’s what it means for city’s streets. Their AV needs are very different from those of a small to mid-sized business that just needs to wire up a virtual conference room. Determining needs first will help companies figure out which technology providers will be best suited to meet them.
Ask for a Site Survey
Site surveys allow AV teams to answer questions and provide recommendations regarding the technical requirements of specific events in particular places. AV companies like Signal Solutions provide a wide range of services. Seeing the venue in person makes it easier for their technicians to get insight into sound and lighting, suggest equipment, let clients know about other potentially helpful services, and otherwise ensure that nothing gets missed.
Request Multiple Quotes
Some company decision-makers are tempted to choose the first AV company that can meet their needs, but according to realtimecampaign.com, it’s better to request multiple quotes. Wait until after the company has completed a site survey and identified needs, then ask for a list of available options that includes a price breakdown. Clients should also make a point of asking about what’s not included when requesting quotes so that they can avoid issues with hidden fees.
Look for Relevant Experience
When evaluating quotes, keep in mind that low-ball offers often come from companies with little to no experience. In almost all cases, it’s worth paying a little more to work with someone that knows not just the basics of AV but also the local venues. Don’t just find out how long the company has been in business. Ask about the types of events that the AV tech provider has worked on and make sure there are at least a few that are similar to the one being held. Businesses in San Francisco can click here to learn about experienced service providers.
Set Clear Expectations
AV companies and their clients need to be clear with each other. If the parties don’t explicitly agree on all of the key details before the day of the event, that’s a recipe for disaster. If the event will be held off-site, it’s also wise to bring the local venue into the conversation to identify any potential technical needs that might otherwise go unmet.
Start the Search Early
Finding the right AV company for an event isn’t always easy, especially when there are many options to choose from. Take the time to investigate multiple local companies and do some due diligence. The only way to ensure the best results is to choose a company that has experience, access to all of the right equipment, and a reputation for excellent customer service.
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